• InsideSMCM
  • News
  • Events
  • Academic Calendar
  • Contact Directory
  • IT Support
  • Campus Map
  • H.C.L. Library
  • Student Portal
  • Apply
  • Visit
  • Learn More
  • Give
  • Families
  • Honoring the Enslaved
    St. Mary's College of Maryland, the National Public Honors College
  • LEAD
      • Students working on a problem in our outdoor classroom
    • What is LEAD?
      • LEAD stands for Learning Through Experiential and Applied Discovery. Think of it as an all-encompassing, integrative pathway that will prepare you for whatever your next step is—research, graduate school, or the workforce.
      • LEAD Curriculum
      • Center for Career and Professional Development
      • Job-IQ
      • Beyond St. Mary's
  • Academics
      • Students working on a problem in our outdoor classroom
    • Academics
      • Majors & Minors
      • Academic Departments
      • Study Abroad
      • St. Mary's Projects
      • Internships
      • Undergraduate Research
      • Core Curriculum
      • Faculty
    • Student Resources
      • ADA Accessibility & Accommodations
      • Office of Student Success Services
      • Writing Center
      • Portal
      • Course Catalog
      • Registrar's Office
      • DeSousa-Brent Scholars
      • Campus Bookstore
      • Hilda C. Landers Library
      • Phi Beta Kappa
      • Center for Career and Professional Development
      • Boyden Gallery
      • Dodge Performing Arts Center
  • Admissions & Aid
    • Tuition & Financial Aid
      • Financial Aid
      • Scholarships & Grants
      • Tuition & Fees
      • Tuition Calculator
    • How To Apply
      • First Year
      • Transfer
      • International
      • Graduate Studies
      • Test Optional Policy
    • Resources
      • Resources for New Students
      • I'm in! What's Next?
      • DeSousa-Brent Scholars
      • Beyond St. Mary's
      • Schedule a Visit
      • Request Info
      • Apply
      • Connect with a Counselor
      • Virtual Tour
      • Explore SMCM
  • Alumni
      • Alumni in San Francisco volunteer at one of our Bay to Bay Service Day projects
    • Office of Alumni Relations
      • Get Involved
      • Benefits & Services
      • Alumni Council
      • Alumni Scholarships
    • Signature Events
      • Alumni Weekend
      • Hawktoberfest
      • Bay to Bay Service Days
      • Spring Break-a-Sweat
      • Governor's Cup & Zero Year Reunion
      • Submit News/Updates
      • Find Alumni Chapter
      • Request a Transcript
      • Rent the Alumni Lodge
      • Career Center
      • Facebook
      • Twitter
      • Flickr
  • Athletics
      • Seahawk logo
      • Men's Sports
      • Baseball
      • Basketball
      • Cross Country
      • Lacrosse
      • Rowing
      • Sailing
      • Soccer
      • Swimming
      • Tennis
      • Track and Field
      • Women's Sports
      • Basketball
      • Cross Country
      • Field Hockey
      • Lacrosse
      • Rowing
      • Sailing
      • Soccer
      • Swimming
      • Tennis
      • Track and Field
      • Volleyball
      • Sports Schedules
      • Intramural Sports
      • Club Sports
      • Inside Athletics
      • Facilities
      • Give to Athletics
  • Campus Life
      • Life at SMCM
      • Housing
      • Dining
      • Getting Involved
      • Campus Hangouts
      • Out and About
      • New Student Information
      • Support Services
      • Public Safety Office
      • Wellness Center
      • Inclusive Diversity, Equity, Access, and Accountability (IDEAA)
      • Title IX Compliance &Training
      • ADA Accommodations & Accessibility
      • Make a Difference
      • Waterfront
      • Commuters
      • Human Resources
      • Explore SMCM
      • Female Student Studying Outside on the Lawn
  • About
    • Key Facts
      • Rankings
      • Location
      • History of the College
      • Directions
      • Nearby Accommodations
    • Mission & Values
      • Inclusive Diversity, Equity, Access, and Accountability (IDEAA)
      • Institutional Research
      • The SMCM Foundation
      • The St. Mary's Way
      • The Honors College Promise
      • Land Acknowledgement and Pledge
    • Board of Trustees Office of the President
      • Meet Dr. Tuajuanda Jordan
      • Executive Council
      • Strategic Plan
      • Arial View of Campus

Office of Human Resources

Providing quality human resources services to current employees, retirees and potential employees of the St. Mary's community

  • Office of Human Resources
  • Meet Staff
  • Employment Opportunities
  • New Employees
    • First Day of Work
    • St. Mary’s Mentors
  • Current Employees
  • Benefits and Leave
  • Payroll and Compensation
  • Managers & Supervisors
    • Hiring & Recruitment
    • Manager & Supervisor Training
  • Organizational Chart
  • Diversity & Equal Opportunity
  • Immigration Services
HR Form & Policy Directory

Contact Us

Office of Human Resources
Tel: (240) 895-4309
Fax: (240) 895-4997
Glendening Hall, Suite 170

Office of Human Resources / Managers & Supervisors / Hiring & Recruitment

Hiring & Recruitment

The resources provided are to assist you with effective recruitment practices and to provide equal opportunities to all applicants.

Hiring Process Guide

  • View Hiring Process Guide (PDF)

Employee Hiring Guidelines

  • View Employee Hiring Guidelines (DOC)

Hiring Forms

All hiring forms can be found in the HR Form Directory.

Hiring for Administrative

What is an Administrative Employee?
An Administrative Employee holds an Exempt position: An exempt position is not eligible for overtime as defined by the Fair Labor Standards Act.
How do I put someone on Contractual Payroll?
If you have an opening to fill, you must first determine:
* Are funds available in my department’s budget?
* Is the position full-time or part-time?
* What type of position (faculty, student, staff, or admin.)?
* What is the hourly rate of pay?
* What is the beginning date of this job?The next step is to begin filling out the required forms. (Please note, that in order to be included on the next payroll, there is a deadline for submitting a 311.)  A vacancy form must be prepared for all staff, administrative, and faculty contractual positions before positions are filled.
What forms do I need?
Faculty

Vacancy form before filling a position
311 Faculty
W4 and MW507
I-9
Direct Deposit Form
Substance Abuse Policy
Drug Test Policy
Faculty Services Agreement (contract)
Questionnaire
Software Code of Ethic
Computer Usage Policies
Sexual Misconduct
MD New Hire Registry Form

Staff

311 Staff
W4 and Maryland MW507
I-9
Direct Deposit form
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
MD New Hire Registry Form

Admin

311 Administrative
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form
Administrative Services Agreement (contract)

Student

311 Student
W4 and Maryland MW507
I-9
Substance Abuse Policy
Direct Deposit
MD New Hire Registry Form

Hiring for Faculty

What is a Faculty Employee?
A Faculty Employee is academic staff of a university: professors of various ranks, lecturers, and/or researchers.
How do I put someone on Contractual Payroll?
If you have an opening to fill, you must first determine:
* Are funds available in my department’s budget?
* Is the position full-time or part-time?
* What type of position (faculty, student, staff, or admin.)?
* What is the hourly rate of pay?
* What is the beginning date of this job?The next step is to begin filling out the required forms. (Please note, that in order to be included on the next payroll, there is a deadline for submitting a 311.) A vacancy form must be prepared to fill a position.
What forms do I need?
Faculty

311 Faculty
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Faculty Services Agreement (contract)
Questionnaire
Software Code of Ethic
Computer Usage Policies
Direct Deposit Form
MD New Hire Registry Form
Vacancy form before filling a position

Staff

311 Staff
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form

Admin

311 Administrative
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form
Administrative Services Agreement (contract)

Student

311 Student
W4 and Maryland MW507
I-9
Substance Abuse Policy
Direct Deposit
MD New Hire Registry Form

Hiring for Staff

What is a Staff Employee?
A Staff Employee holds a Non-exempt position: A non-exempt position is eligible for overtime as defined by the Fair Labor Standards Act.
How do I put someone on Contractual Payroll?
If you have an opening to fill, you must first determine:
* Are funds available in my department’s budget?
* Is the position full-time or part-time?
* What type of position (faculty, student, staff, or admin.)?
* What is the hourly rate of pay?
* What is the beginning date of this job?The next step is to begin filling out the required forms. (Please note, that in order to be included on the next payroll, there is a deadline for submitting a 311.) A vacancy form must be prepared before filling a position..
What forms do I need?
Faculty

311 Faculty
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Faculty Services Agreement (contract)
Questionnaire
Software Code of Ethic
Computer Usage Policies
Direct Deposit Form
MD New Hire Registry Form
Vacancy form before filling a position

Staff

311 Staff
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form

Admin

311 Administrative
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form
Administrative Services Agreement (contract)

Student

311 Student
W4 and Maryland MW507
I-9
Substance Abuse Policy
Direct Deposit
MD New Hire Registry Form

Hiring for Contingent

What is a Contingent Employee?
A contractual employee is one who is hired to work for a specific period of time on an hourly basis or a contracted amount. This includes part-time, seasonal, temporary faculty, students, staff and administrative employees.
How do I put someone on Contractual Payroll?
If you have an opening to fill, you must first determine:
* Are funds available in my department’s budget?
* Is the position full-time or part-time?
* What type of position (faculty, student, staff, or admin.)?
* What is the hourly rate of pay?
* What is the beginning date of this job?The next step is to begin filling out the required forms. (Please note, that in order to be included on the next payroll, there is a deadline for submitting a 311.) A vacancy form must be prepared before filling a position.
What forms do I need?
Faculty

311 Faculty
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Faculty Services Agreement (contract)
Questionnaire
Software Code of Ethic
Computer Usage Policies
Direct Deposit Form
MD New Hire Registry Form
Vacancy form before filling a position

Staff

311 Staff
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form

Admin

311 Administrative
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form
Administrative Services Agreement (contract)

Student

311 Student
W4 and Maryland MW507
I-9
Substance Abuse Policy
Direct Deposit
MD New Hire Registry Form

Hiring for Contractual

What is a Contractual Employee?
A contractual employee is one who is hired to work for a specific period of time on an hourly basis or a contracted amount. This includes part-time, seasonal, temporary faculty, students, staff and administrative employees.
How do I put someone on Contractual Payroll?
If you have an opening to fill, you must first determine:
* Are funds available in my department’s budget?
* Is the position full-time or part-time?
* What type of position (faculty, student, staff, or admin.)?
* What is the hourly rate of pay?
* What is the beginning date of this job?The next step is to begin filling out the required forms. (Please note, that in order to be included on the next payroll, there is a deadline for submitting a 311.) A vacancy form must be prepared, except for student positions.
What forms do I need?
Faculty

311 Faculty
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Faculty Services Agreement (contract)
Questionnaire
Software Code of Ethic
Computer Usage Policies
Direct Deposit Form
MD New Hire Registry Form
Vacancy form before filling a position

Staff

311 Staff
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form

Admin

311 Administrative
W4 and Maryland MW507
I-9
Substance Abuse Policy
Drug Test Policy
Questionnaire
Software Code of Ethic
Computer Usage Policy
Vacancy Form before filling a position
Direct Deposit form
MD New Hire Registry Form
Administrative Services Agreement (contract)

Student

311 Student
W4 and Maryland MW507
I-9
Substance Abuse Policy
Direct Deposit
MD New Hire Registry Form

St. Mary's College of Maryland, the Public Honors College
St. Mary's College of Maryland
47645 College Drive
St. Mary's City, MD, 20686-3001

(240) 895-2000
Give Today

Next Steps

  • Request Information
  • Visit Campus
  • How to Apply
  • Discover Our Value
  • Virtual Tour
  • Explore SMCM

Just For You

  • Prospective Students
  • Current Students
  • New Students
  • Parents & Families
  • Faculty | Staff
  • Employment

Resources

  • InsideSMCM
  • Directory
  • Events | Newsroom
  • Hilda C. Landers Library
  • College Rankings
  • Brand Resources

St. Mary’s College of Maryland reserves the right to provide some or all of the course content through alternative methods of course delivery, including remote methods of delivery, and it reserves the right to change the method of delivery at any time before or during the academic term, in the event of a health or safety emergency or similar situation when it determines, in its sole discretion, that such change is necessary and in the best interests of the College and the campus community.

  • © 2023 St. Mary's College of Maryland
  • Consumer Information
  • Copyright
  • Privacy Policy
  • Title IX Compliance &Training
  • Non-discrimination Policy
  • Reporting Suspected Child Abuse and Neglect
  • OLA Fraud Hotline
  • Help Desk
  • Website Feedback
  • National Human Trafficking Hotline
  • 1-888-373-7888
  • BeFree Textline
  • Text HELP to 233733 (BEFREE)
  • More resources on human trafficking in Maryland