HR Form and Policy Directory

Administrative Forms

• Address Change – Health Benefits (also must submit payroll address change)
• Address Change – Payroll (submit a W-4/MW-507 and health benefits address change)
• Federal W-4 (2021) Withholding/Employee Address Update
• Federal W-4 (2021) Instructions
• MD MW507 (2021) SMCM Withholding Exemption Certificate/Employee Address Update
• MD MW507 (2021) Instructions
• MD MW507M (2021) Exemption from Maryland Withholding Tax for a Qualified Civilian Spouse
• DC D-4 (2021) Withholding Allowance Certificate/Employee Address Update – DC Residents only
• DC D-4 (2021) Instructions
• WV IT 104 (2021) Withholding Exemption Certificate /Employee Address Update – WV Residents only
• WV IT 104 (2021) Instructions
• Disciplinary Formal (Oral) Warning
• Disciplinary Suspension
• Disciplinary Warning
• Disciplinary Notice of End of Employment
• Employee Internal Complaint Form
• Grievance and Appeal
• Grievance and Appeal (Non-union employees)
• Record of Counseling
• Staff Reclassification Request
• Voluntary Race/Gender Self-Identification Form
• Voluntary Self-Identification of Disability
• Voluntary Veteran Self-Identification Form

Contractual Payroll Services Agreements

• Contractual Administrative Services Agreement
• Contractual Faculty Services Agreement

Employee Review/Evaluation Forms, Schedule, and Training Information

• Annual Review – Staff
• Employee Review of Direct Supervisor
• Mid-Year and Administrative 6-Month Review
• Employee Review Schedule
• Supervisor Review/Evaluation Training presentation
• Establishing Employee Objectives Training

Hiring Forms

• Vacancy form with Criminal Background Check Information
• Criminal Background Check Authorization Form
• New Hire Form (full-time regular admin/staff)
• Transfer Form (full-time regular admin/staff transferring to another full-time regular position on campus)
• Release of Reference Information Form

Health Benefit Forms

• Affidavit for Dependent Children
• Care First Blue Cross Blue Shield Health/Vision Plan Claim Form
• HIPAA Release Form
• United Healthcare Vision Claim Form

Payroll Forms

• Admin/Staff: Leave Request
• Faculty: Sick Leave Request
• 311 Admin Form
• 311 Faculty
• 311 Staff
• 311 Student
• 311 HSMC Admin
• 311 HSMC Staff
• Certification Form for Bereavement Leave
• Computer Usage Policy
• Direct Deposit Form – SMCM (For SMCM Agency Code is 360400, Agency Name is St. Mary’s College of Maryland)
• Direct Deposit Form – HSMC (For HSMC Agency Code is 230201, Agency Name is Historic St. Mary’s City)
• Drug Test Non-Sensitive Letter and Acknowledgement – SMCM
• Drug Test Non-Sensitive Letter and Acknowledgement – HSMC
• Essential Administrative Pay
• I-9 Form (print page 1 and 2 double sided)   and   I-9 Instructions
• Leave Request Form
• Leave Request – HSMC Sick and Safe Leave 
• Leave Request – SMCM Sick and Safe Leave
• Maryland New Hire Registry HSMC
• Maryland New Hire Registry SMCM
• Overtime Form
• Questionnaire
• Software Code of Ethics (HSMC)
• Software Code of Ethics (SMCM)
• Substance Abuse Policy Acknowledgement

Tuition Benefits Forms

• Tuition Waiver Form – Employee
• Tuition Waiver Form – Dependent
• Tuition Exchange Form
• Tuition Remission Form, Affidavit, and Tax Chart

Staff Salary

• Staff Salary Plan

Supplemental Retirement Forms

• TIAA CREF – 403 (b)
• TIAA CREF – 457 (b)
• SMCM Salary Reduction Agreement

Worker’s Compensation, Travel, and Injury

• Worker’s Compensation (CEIWC)
• First Report of Injury Form
• Travel Expense Form
• Physician’s Evaluation Form – Return to Work

Policies

• Academic Year Employee Pay Policy
• Affirmative Action Policy
• Bullying in the Workplace
• Child Abuse and Neglect
• Computer Usage
• Computer Usage – HSMC
• Criminal Background Check Policy and Guidelines
• Drug Test Policy
• Drug Test Policy – HSMC
• Email Use Policy
• Employee to Employee Leave Donation
• Employment of Foreign Nationals Policy
• Entering Student Rooms Policy
• Executive Order – Code of Fair Employment Practices
• Executive Order – Domestic Violence and the Workplace
• Executive Order – Substance Abuse
• Family Medical Leave Policy and  Family/Medical Leave Request Form
• Leave Accrual and Use Policy
• Liberal Leave
• Non-Discrimination Policy
• Non-Discrimination Procedures
• On-Call Policy
• Organ Donation Leave
• Parental Leave Policy and Agreement for Faculty
• Parental Leave Policy  and Agreement for Staff
• Pets and Other Animals
• Pregnant/Parenting Students
• Policy for Termination Without Cause
• Reasonable Accommodation for Disabilities due to Pregnancy
• Reinstatement Policy
• Retirement Policy
• Policy Against Sexual Harassment  and Grievance Process to Resolve Complaints Of Sexual Harassment
• Sexual Misconduct Acknowledgement
• Substance Abuse Policy
• Telework Policy (Employees who desire to engage in telework must meet eligibility criteria and must complete a telework agreement and a work plan. Any employee or supervisor interested in participating in the Telework Program should contact the Human Resources Office for assistance.)
  Telework – Guidance Regarding Sick – Advanced Leave
  Telework – Tips and Best Practices
  Telework Agreement
  Telework Eligibility
  Telework Remote Worksite Self Certification Checklist
  Telework Requirements
  Telework Work Plan
• Title IX
• Use of College and State Property
• Whistleblower